Governance and Administration

The Institution has a governing board, advisory board responsible for the quality and integrity of the Institution. The Institution has an administrative staff of appropriate size to enable the Institution to achieve its goals and is organized to provide appropriate administrative services. Governance structures and systems ensure appropriate roles for the board, administration, academic staff, supporting staff, and students, and facilitate effective communication among the Institution's constituencies.

(Click here to access Organizational Structure Diagram ........)

  1. Governing Board

The BESHA Community Organization
This is the governing board and principal policy-making organ of the Institute, adhering to policy of the Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) and National Council for Technical Education (NACTE).

This body is the decision maker on all issues concerning finance, staff, assets, development and progress of the Institute and assumes a leadership role.

The membership represents a cross section of people capable and interested in the promotion of technical education

    The membership represents a cross section of people capable and interested in the promotion of technical education
    • The governing board is an independent policy-making board capable of reflecting the public interest in board activities and decisions. It has a mechanism for providing for continuity of board membership and staggered terms of office.
    • It ensures that the educational programme is of high quality.
    • It is responsible for overseeing the financial health and integrity of the Institution.
    • It ensures that Institutional practices are consistent with the board-approved Institutional mission statement and policies.
    • It establishes broad Institutional policies and appropriately delegates responsibility to implement these policies. The governing board regularly evaluates its policies and practices and revises them as necessary.
    • In keeping with its vision and mission, the Governing board, as the case may be, selects and evaluates the chief executive officer/Managing Director and confirms the appointment of other major academic and administrative officers.
    • The size, duties, responsibilities, ethical conduct requirements, structure and operating procedures, as well as processes for assessing the performance of the governing board are clearly defined in the prospectus. The board acts in a manner consistent with them.
    • The governing board has a programme for new member orientation and governing board development.
    • The board is informed about and involved in the accreditation process.

  1. Institutional Administration and Governance
    • The institutions Chief Executive Officer/Managing Director is appointed by the institutions' governing board and is accountable to it for his performance.
      • The Institutional Chief Executive Officer provides effective leadership to define goals, develop plans and establish priorities for the Institution.
      • He efficiently manages resources, implements priorities controlling the budget and expenditures, and ensures the implementation of statutes, regulations, and board policies.
    • The Institution is administratively organized and staffed to reflect the Institution's purposes, size, and complexity. The administration provides effective and efficient leadership and management which makes possible an effective teaching and learning environment.
    • Administrative officers are qualified by training and experience to perform their responsibilities and are evaluated systematically and regularly. The duties and responsibilities of Institutional administrators are clearly defined in the prospectus.
    • Administration has a substantive and clearly-defined role in institutional governance. The administrative systems should be sufficiently covered.
    • Academic staff have a substantive and clearly defined role in Institutional governance, exercise a substantial voice in matters of educational programme and academic staff personnel, and other Institutional polices which relate to their areas of responsibility and expertise.
    • Academic staff have established a forum or other appropriate organization for providing input into Institutional governance
    • The Institution has a written policy that identifies appropriate Institutional support for academic staff participation in governance and delineates the participation of academic staff on appropriate policy, planning and special-purpose bodies.
    • It clearly states and publicizes the role of staff in Institutional governance.
    • The Institution clearly states and publicizes the role of students in Institutional governance.
    • It looks at all aspects of governance and administration, including the roles played by all constituencies of the Institution community. The Institution looks at the policies and practices of governing board and the Institution administration, as well as the role of academic staff, supporting staff and students in governance.

  1. Regulatory bodies of the institute
    The following outlines the areas of various groups required to supervise the training.
    1. The Institute Academic Committee
    2. The Institute has a committee, which is the principal overall decision-making organ in respect of all the academic work of the Institute - in terms of teaching, research and community health service.
      Members of the committee shall consist of Principal as chairperson. The Academic Master/Head of Department will be the Secretary. Other members will be the academic staff-both full and part time tutors. One student may be co-opted.
    3. Disciplinary Committee
    4. The members of the committee shall consist of Principal as chairperson. Head of the Department or Discipline Master will be the secretary. Other members will be Tutors, Warden, representatives of the students' government.

  1. Senior Officers of the Institute

Institute functions are performed by the Managing Director, Principal and the Academic Master, assisted by the Administrative Officer.

With the objective and purpose of promoting high professional standards, the Institute aspires to become a center of excellence for training of students. In view of this the institution aims at recruiting and employing suitable, mature, self-motivated and well qualified people for the job opportunities. The tenure of these jobs is two years renewable contract subject to successful completion of a six month probation period and satisfactory job performance. The organization is committed to recruit and retain only high quality staff and therefore, in addition to specific qualifications for the positions the candidates should have excellent communication and interpersonal skills.

  1. Advisory board

The Advisory Board is established for the purpose of supervising and advising the Management of BESHA Health Training Institute.

The ADVISORY BOARD is supposed to meet TWICE in every YEAR.

    The Board will be comprised of the following:
    1. The Managing Director/Chief Executive Officer of the Institute
    2. The Principal of the Institute who automatically becomes secretary of the Board
    3. Representative from the academic team
    4. Representative from the BESHA Community Organization
    5. Three to five external members appointed by the BESHA Community Organization including representative from community leader.
    Chairperson of the advisory board
    The Chairperson shall be appointed by the Advisory Board from the external pool members and neither from the academic side or from the BESHA Community Organization.
    Powers and Duties of the AdvisoryBoard.
    1. The Board shall, subject to the direction of the rules and regulations of BESHA Health Training Institute, have the power to dismiss a student from the Institute according to the regulations on expulsion made by the governmental orders.
    2. The Advisory Board has the right and power to replace any member of the Board as deemed necessary.
    3. In addition, the Board shall have advisory and participatory powers to:
      • Review and make recommendations to the Managing Director/Chief Executive Officer and Principal in respect of the Management and Administration of the Institute.
      • Discuss and question of any matter with the scope of the training policy of Tanzania in order to promote better training for the Students
      • Advise the Principal on any matter pertaining to the operation of the Institute
      • Ensure that all Tutors are registered with professional certification and abide by professional codes of ethics and conduct.
      • The Board shall at least once a year make a report of the Institute.
    4. The Board shall schedule meetings of the Board by notice specifying space, time and date that is conducive to the majority of Members present.
    5. At any meeting of the Board, a decision of the majority of the Members present and voting shall be deemed a decision of the Board. The Chairperson shall have a casting vote.
    6. The quorum necessary for the conduct of any business of the Board shall be one half of the total Members.
    7. The Board shall keep minutes of all proceedings and business done by the Board.

  1. Student government organization

The Institute has a students association "the BHTI Students Organization" (BHTISO) of which all students are automatically members by registration.

The Organization is an important link between students and the Institute management. The organization contributes in decision making on matters that affect students' welfare, social activities, games and sports entertainment.

Main aims of BHTISO include:

    • To ensure academic and social well-being of BHTISO students
    • To liaise with other technical institutions for exchange of ideas, knowledge and experiences so as to be aware of what is happening nationally and internationally.
    • To represent students in the Institute participatory organs

The BESHA Health Training Institute Students Government is formed by general elections.

It consists of the following:

    1. Overall Head of students (President)
    2. General Secretary of the Student Government.
    3. Minister of Health, Environment & Social Welfare
    4. Minister of Security, Defense & Discipline
    5. Minster of Academics
    6. Minister of Religious Belief
    7. Minster of Sports
    8. Students' class representative

  1. Institutional Integrity

The Institution subscribes to, advocates, and demonstrates honesty and truthfulness in representations to its constituencies and the public; in pursuit of truth and the dissemination of knowledge; in its treatment of and respect for administration, academic staff, support staff, and students; in the management of its affairs and in relationships with NACTE and other external agencies.

  1. The Institution presents itself clearly, accurately, and consistently to its constituencies, the public, and prospective students through its prospectus, publications, and statements, including those presented in electronic formats. Precise, accurate, and current information is provided in the prospectus concerning:
    1. educational purposes;
    2. awards, curricular offerings, educational resources, and course offerings;
    3. student fees and other financial obligations, student financial aid, and fee refund policies;
    4. requirements for admission and for achievement of awards including the academic calendar and information regarding programme length; and
    5. the names of administrators, academic staff, and governing board.
  2. The Institution has a readily available governing board-adopted policy protecting academic freedom and responsibility, which states the Institutional commitment to the free pursuit and dissemination of knowledge and fosters the integrity of the teaching-learning process.
  3. The Institution provides academic staff and students with clear expectations concerning the principles of academic honesty and the sanctions for violation.
  4. The Institution demonstrates through policies and practices an appropriate understanding of and concern for issues of equity and diversity.
  5. The Institution demonstrates honesty and integrity in its relationships with NACTE and agrees to comply with NACTE standards, policies, guidelines, public disclosure, and self study requirements.
  6. The Institution regularly evaluates and revises Institutional policies, practices, and publications to ensure integrity in all representations about its mission, programmes, and services.

  1. Academic Staff and Supporting Staff

The Institution has sufficiently qualified full-time and part-time academic staff and staff to support its educational programmes and services wherever offered and by whatever means delivered. Consistent with its mission, the Institution demonstrates its commitment to the significant educational role played by persons of diverse social and economic backgrounds by making positive efforts to foster such diversity.

    Qualifications and Selection
    • The Institution has sufficient full time staff that are qualified by appropriate education, training, and experience sufficiently to support its programmes and services. In case of deficiency, the institution accommodates part-time staff.
    • Criteria, qualifications and procedures for selecting all personnel are clearly stated, public, directly related to Institutional objectives, and accurately reflect job responsibilities.
    • Criteria for selecting academic staff include knowledge of the subject matter or service to be performed, effective teaching, and potential to contribute to the mission of the Institution.
    • Qualifications held by academic staff and administrators are listed in the Institution's primary prospectus.
    • Academic staff are registered with NACTE and/or other professional bodies.
    • The evaluation of each category of staff is systematic and conducted at stated intervals. The follow-up of evaluations is formal and timely.
    • Evaluation processes seek to assess effectiveness and encourage improvement.
    • Criteria for evaluation of academic staff include teaching effectiveness, scholarship or other activities appropriate to the area of expertise, and participation in Institutional service or other Institutional responsibilities.
    Staff Development
    • The Institution provides appropriate opportunities to all categories of staff for continued professional development, consistent with the Institutional vision and mission.
    • Planning and evaluation of staff development programmes include the participation of staff who participate in, or are affected by, the programmes.
    General Personnel Provisions
    • The Institution has and adheres to written policies ensuring fairness in all employment procedures.
    • Personnel policies and procedures affecting all categories of staff are systematically developed, clear, equitably administered, and are available for information and review.
    • The Institution makes provision for the security and confidentiality of personnel records. Personnel records are private, accurate, complete, and up-to-date.

  1. Physical Resources

The Institution has sufficient and appropriate physical resources to support its purposes and goals.

    1. The Institution ensures that adequate physical resources are provided to support its educational programmes and services.
      Permanent premises are available where their programmes are ordinarily conducted. There are no rented premises.
    2. The management, maintenance and operation of physical facilities ensure effective utilisation and continuing quality necessary to support the programmes and services of the Institution.
    3. Physical facilities at all site locations where courses, programmes, and services are offered are constructed and maintained in accordance with the Institution's obligation to ensure access, safety, security, and a healthful environment.
    4. Selection, maintenance, inventory and replacement of equipment are conducted systematically to support the educational programmes and services of the Institution.
    5. Physical resource planning and evaluation support Institutional goals and are linked to other Institutional planning and evaluation efforts.

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